Students working in a lab

Studying in EU countries - Erasmus+ Student Mobility for Studies SMS

[Translate to Englisch:] Logo Erasmus+

If you decide to study at an FHWS partner university in the EU, the funding programme of Erasmus+ mobility to programme countries is open to you. In general, funding takes place automatically by applying for a study place, if the programme requirements are met and funds are available. The Erasmus+ allowance varies depending on the country of destination.

Advantages of studying abroad with Erasmus+:
• You are exempt from paying tuition fees at the host university (does not include insurance costs, payment of student social security contributions, costs for study materials)
• The credits you earned abroad are transferred to FHWS and achievements are recognised
• You receive financial support
• You are supervised individually at the host university
• You get free online language training (OLS)
• There are special funds for students with special needs or student parents.

Use our checklist for studying in EU countries to keep track of the things to be done.

• Study abroad period at an European partner university of FHWS
• Full-time enrolment at FHWS
• Bachelor: Study abroad period possible from the 3rd programme semester
• Master: Study abroad period possible from the 1st programme semester However, please also take note of the recommendations of your faculty, as your curriculum may make certain points in time more or less suitable for a stay abroad.
• Duration of the study abroad period: at least 3 months and up to a maximum of 12 months per part of studies
• Meeting the application deadlines
• Health insurance for foreign countries (mandatory for FHWS students)

For more than 20 years, FHWS has established a closely knit network of partner universities whose structure, range of subjects and academic quality correspond to FHWS's own standards.

You will receive a grant for living expenses, which varies depending on your country of destination. When calculating the amount of the grant one month corresponds to 30 days. The grant is calculated on a pro rata basis by day.

Groups

Destination

Erasmus+ grant SMS/month

Group 1

Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxemburg, Norway, Sweden, United Kingdom*

EUR 450

Group 2

Belgium, Germany, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus

EUR 390

Group 3

Bulgaria, Estonia, Croatia, Latvia, Lithuania, Republic of North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Czech Republic, Turkey, Hungary

EUR 330

* Until May 2023, mobility with the United Kingdom can be supported via Erasmus+ programme country mobility support. Due to the decision of the United Kingdom to leave the European Union, the preparation of a study mobility might require a more extensive workload. Therefore please choose your mobility plans wisely. You'll find more about that in our information forms on study mobility in the United Kingdom.

The Erasmus+ grant is paid out in two instalments: You will receive 80% before the stay abroad, and the remaining 20% after the stay abroad.

• The minimum duration of a study abroad period is 3 months (90 days)
• Erasmus+ funding is possible multiple times, up to a maximum of 12 months (360 days) within one cycle of study (Bachelor, Master, doctoral degree). From this time allowance, periods with and without funding (so-called zero grant periods) are deducted. Example: A student spent a period of 6 months and 4 days abroad for studying and doing an internship, so there is still a period of 5 months and 26 days left of the Erasmus+ time allowance. In case of another application for Erasmus+ funding in the same cycle of study, the student has to make sure to not exceed the remaining time allowance.
• For FHWS students, Erasmus+ funding for a study abroad periods of one semester is limited to a maximum of four months, for a study abroad period of two semesters it is eight months. Periods above this limit are recorded as zero grant periods (periods without funding).

The Learning Agreement is a central part of the Erasmus+ Grant Agreement and consists of three parts that belong together. Please keep this document in a safe place!
Part 1 – Before the mobility must be completed and signed before the stay abroad and then be signed by the corresponding examination committee. Once this is done, it has to be countersigned by the host university.
Part 2 – During the mobility contains changes to the study programme, and similar to Part 1, you have to fill in the form and have it signed by the corresponding parties within five weeks after start of the studies.
Part 3 – After the mobility is completed by you once your stay abroad has come to an end. Together with your application for credit transfer and your transcript of records, it has to be submitted to the corresponding examination committee.

Please note the information in the guidelines for Learning Agreements (German language) provided by the FHWS International Office.

If the Learning Agreement is accepted by the responsible examination committee before the mobility starts (and changed accordingly in consultation with the examination committee during the mobility), FHWS will fully transfer the credits earned abroad.

For the transfer of credits (including Diploma Supplement), please contact your examination committee after you returned to FHWS providing the application for credit transfer, the entire Learning Agreement (part 1, 3 and 3) as well as the transcript of records from your host university. If you have questions on the procedure of credit transfer within your degree programme, please contact the responsible member of staff at the Department of Student Affairs (HSST).

Send the fully completed and signed Learning Agreement (part 1, 2, and 3) and your transcript of records as PDF file to the responsible member of staff at the International Office after the credit transfer has been approved by the examination committee.

Information about Erasmus+:

The inter-institutional agreement stipulates that the host university automatically sends the transcript of records to the home university of the exchange students within a maximum of 3 months after the end of the mobility.

In case of incomparable grading systems a conversion will be carried out according to the so-called “modified Bavarian formula”:

 

GradeFHWS= 1 + 3 x E-Grade Abroad – A-GradeAbroad

                              Z-GradeAbroad – A-GradeAbroad

The result is rounded to the nearest FHWS grade, where A-Grade Abroad is the highest attainable grade, Z-Grade Abroad is the lowest attainable grade that constitutes a pass in the examination, and E-Grade Abroad is the attained grade (= to be accredited) in the grading system of the foreign higher education institution.

Erasmus+ students with the exception of native speakers have to take two OLS (online linguistic support) language tests in the principal language. The first test is to be taken before the mobility, the second one at the end of the mobility.

These obligatory language tests serve to measure and document the development of language skills. Important for you to know: they are not a selection criterion for Erasmus+ funding. If the language test before the mobility shows the language level C2, the language test after the mobility is waived.

The OLS language course
After your first language test, you can take another language course for the national language in addition to the course for the principal language. As soon as you started the language course for the principal language, you can no longer choose the course for the national language.

This charter informs students about their rights and obligations and explains what students can expect from both their home and host university in the course of the Erasmus+ funding period.

Erasmus+ Charter for Students

When the selection criteria set by your faculty are met, you can be funded through Erasmus+, if the programme requirements are met and funds are available.


You would like to apply for a semester abroad? This is what to do before, during and after your mobility abroad:

1. Use MoveOn Publisher and, together with your faculty's international affairs officer, find a suitable partner university for studying abroad.

2. Faculty-internal application: Get information about the application procedure of your faculty from the faculty's website or the faculty's international affairs officer. This information is often available in the area “International" or "Studying abroad" or similar.

3. When selected by the faculty: Get your faculty's international affairs officer's signature on the fully completed and signed declaration of acceptance. Note the selection regulation of your faculty before you complete it.

4. The international affairs officer will register your request for a stay abroad with the FHWS International Office. This is an obligatory step towards your stay abroad.

5. Application at the International Office: Apply via the MoveOn Portal (Studying in the EU = Studium EU). As part of the process, please upload the following documents:
- signed declaration of acceptance
- your latest enrolment certificate as PDF
- signed security briefing (please read carefully)
- Signed statement of insurance (please read carefully; for more information, please also click on Insurance info)

6. When you have completed these steps, the FHWS International Office will nominate you at the partner university. This process may take two to six weeks depending on the university. Then, the host university will get into contact with you and provide all information necessary for your registration. You then have to apply for your stay abroad independently at the partner university. Please note that in future both we and the partner university will write to you primarily via your FHWS student e-mail address. Check your account regularly or set up an e-mail forwarding.

7. Having applied successfully at the partner university, please send the confirmation of acceptance or invitation from the host university to the responsible member of staff at the FHWS International Office.

8. Please also read the information about special regulations for Erasmus+ in the COVID-19 FAQ.

9. Fill out the Learning Agreement (part 1: before the mobility) digitally and in consultation with your faculty. You can use the guidelines (German language) provided by the FHWS International Office to do so. You have to sign it before the start of your semester abroad and get the signatures of the person responsible in your faculty (e. g. examination committee or international affairs officer) and your host university. This document is important for all exchange students to enable the transfer of credits earned abroad. Additionally, the Learning Agreement is an elementary component of your Erasmus+ Grant Agreement! Send the completed document as a PDF file to the responsible member of staff at the FHWS International Office.

10. Please send a proof of your health insurance for foreign countries (e.g. copy of your insurance policy) as PDF to the responsible member of staff at the FHWS International Office.

11. You will receive two copies of the Erasmus+ Grant Agreement, which is the funding agreement of the Erasmus+ programme, by the International Office. This document contains all conditions of the stay abroad as well as the amount of the Erasmus+ grant. Please read the document carefully and note the information on the top of the page in the section "Special Conditions" on the minimum period of a stay and the maximum period of funding. Having signed the Grant Agreement, please send one copy to the FHWS International Office by post so we can transfer the first instalment of 80% of the grant to your bank account.

12. You have to take a mandatory online language test in the principal language so your language level can be determined (Online Linguistic Support). The test result does not affect your Erasmus+ grant. The International Office will register you for the OLS language test. You then receive an e-mail containing a link.

13. Please do not forget to re-enrol at FHWS! If you do not re-enrol, you will lose your student status, and it is no longer possible to receive financial support! In this case, grant amounts already received must be paid back!

14. Confirmation of Stay: For the first part of the Confirmation of Stay, you need to get the confirmation of your date of arrival from the host university's International Office after your arrival. Send the document by e-mail to the responsible member of staff at the FHWS International Office. For the second part of this document, you need to get the confirmation of the last day of the semester abroad you spent at the university for study purposes from the host university's International Office. If you stay abroad for two semesters, you need one confirmation for each semester.

15. You can change your study programme after arrival at the host university up until five weeks after the start of the semester. This must be agreed on by all three parties' signature in the Learning Agreement (part 2: During the Mobility). Send the signed document by e-mail to the responsible member of staff at the FHWS International Office immediately.

16. Please bear in mind the minimum period for an Erasmus+ stay abroad of three months as well as the FHWS limit of the Erasmus+ funding period of four months. You have to report any changes in the period or duration of your stay abroad immediately to the responsible member of staff at the FHWS International Office. Changes may result in changes to the Erasmus+ Grant Agreement.

17. You have the opportunity to take an OLS language course in the principal language and/or in the national language (if different).

18. Participants in the ERASMUS+ programme are obliged to take part in the EU survey of the European Commission for the evaluation of periods spent abroad via the Mobility Tool+ (MT+). At the end of your semester abroad, you will thus receive an e-mail containing the link and the request to take part in the online survey within the next 30 days. We ask you to complete this survey conscientiously.

19. Mandatory participation in the second OLS language test (waived if the first language test was taken with a C2 language level).

20. After completing your stay abroad, please send the following documents by e-mail to the responsible member of staff at the FHWS International Office:
- fully completed Confirmation of Stay (PDF),
- FHWS enrolment certificate(s) for the semester(s) of your stay abroad (PDF);
- fully completed and signed Learning Agreement (part 1, 2 and 3) (put in one single PDF)
- the transcript of records as PDF file
- Your experience report including the declaration of consent and data protection declaration

Only then we can calculate and pay the second instalment of the Erasmus+ grant.

21. Please also submit your formal application for the transfer of credits earned abroad promptly after your semester abroad as described above under "Credit Transfer (ECTS)".


Use our checklist for studying in EU countries to keep track of the things to be done.


Elke Heim
Elke Heim

Elke Heim

  • Study abroad advisor (Würzburg)

Room T.0.05
Tiepolostraße 6, Würzburg
E-Mail elke.heim[at]fhws.de

Appointments upon arrangement